IMSE Graduate Handbook
Graduate students are encouraged to download the IMSE Graduate Handbook here.
Below are important policies from the handbook that students frequently reference.
Graduate Student Travel Funding Request Process
Ph.D. students and M.S. thesis students are encouraged to present their research at professional conferences. Each Ph.D. student will be granted a maximum of $2000 and each M.S. thesis student a maximum of $1000 in travel funds from the IMSE department during the course of his/her studies. If a student completes an M.S. and begins a Ph.D., any amount granted during the M.S. does not count toward the total for the Ph.D.
To be eligible for funds, a student must submit a request according to the IMSE Graduate Student Travel Funding Request Process outlined here.
- Student prepares IMSE Graduate Student Travel Request form (pdf), including budget and supporting documentation for expense estimates.
- Student prepares and submits Graduate Student Council Travel Award application (note that the deadline for this is typically more than 2 months in advance of travel date.
- Upon notification about GSC funds, student enters this information on the IMSE Graduate Student Travel Request form.
- Student submits IMSE Graduate Student Travel Request form to faculty supervisor, who enters amount committed. Student and supervisor agree on amount to request from department and college and enter these requests on the form. Note that to be eligible to receive college funds, the faculty supervisor and the department must commit an amount that is at least what is requested from the college (1:1:1 match).
- Student submits IMSE Graduate Student Travel Request form to IMSE department office. Department head approves/rejects department request.
- Student submits scanned pdf copy of updated IMSE Graduate Student Travel Request form, completed ERGP Travel Request Form (Excel), notification from Graduate Student Council, and confirmation of conference presentation acceptance by email to faculty advisor, department head, and College of Engineering Research and Graduate Programs Office (email@example.com).
- Within two weeks of completion of travel, student submits a trip report (as detailed in the IMSE Graduate Student Travel Request form) to the faculty supervisor. This report must be approved by the faculty supervisor and then subsequently submitted to the IMSE department head.
- Within two weeks of completion of travel, student submits necessary documentation of expenses for reimbursement to department and university offices. The IMSE department will not process reimbursement until the trip report has been approved by both the faculty supervisor and the IMSE department head.
- Each PhD student will be granted a maximum of $2000 and each MS thesis student will be granted a maximum of $1000 in travel funds from the IMSE Department during the course of his/her studies. If a student completes an MS and begins a PhD, any amount granted during the MS does not count toward the total for the PhD.
Annual Progress Review
All IMSE graduate students are required to complete an annual progress review, as per the KSU Graduate Handbook Chapter 1.E. The review’s purpose is to support timely degree completion and professional development. In the case of funded students, the review also is submitted to the Department Head to support decisions about GRA and GTA positions for the upcoming year. Reviews will be maintained by the IMSE Department as part of the student’s academic record.
All Ph.D. students, M.S. students who received any funding (from the IMSE department or on an IMSE faculty member’s project) in the previous academic year, and M.S. students who wish to be considered for funding in the upcoming academic year should complete the following form on or before April 15 and send it to IMSE@ksu.edu:
MEM, MSOR, and MSIE students who received no funding from the IMSE department or an IMSE faculty member’s project in the previous year and who do not wish to be considered for funding in the upcoming year should complete the following form on or before May 1 and send it to IMSE@ksu.edu:
A student who does not complete the annual review in a timely manner will have an enrollment hold placed on his/her account, and the major professor will report that the student has failed to make satisfactory process toward the degree. A completed report and consultation with the major professor are required to remove the hold.
Ph.D. students and M.S. students completing a thesis are encouraged to give poster presentations for their research at a campus research forum or a technical conference. Students interested in poster presentation should obtain permission from their major professor to do so. The IMSE department will cover the printing cost of one poster per year (not to exceed $150) for each student.
GRA/GTA vacation funding policy
Graduate students appointed as Research Assistants (GRA) or Teaching Assistants (GTA) do not have a paid leave. Students are paid for their work on campus and are not paid during vacation, travel home, or any other leave not related to their work. Other arrangements must be made with the research advisor for GRAs. Each individual on a GRA or GTA appointment who will not be on campus during periods when the university is open must notify the IMSE office and his/her faculty supervisor.
Effective Spring 2017