IMSE Graduate Handbook
Below are important policies from the handbook that students frequently reference.
Graduate Student Travel Funding Request Process
Ph.D. students and M.S. thesis students are encouraged to present their research at professional conferences. The department generally provides up to $2,000 per Ph.D. student and $1,000 per M.S. thesis student in travel funds during the course of his/her studies. If a student completes an M.S. and begins a Ph.D., any amount granted during the M.S. does not count toward the total for the Ph.D.
To be eligible for funds, a student must submit a request according to the IMSE Graduate Student Travel Funding Request Process outlined here.
- The student prepares an ERGP Travel Funding Request Form including budget and supporting documentation for expense estimates.
- Student prepares and submits Graduate Student Council Travel Award application (note that the deadline for this is typically more than 2 months in advance of travel date.
- Upon notification about GSC funds, the student enters this information on the ERGP Travel Funding Request Form.
- Student submits the ERGP Travel Funding Request Form to faculty supervisor, who enters the amount committed. Student and supervisor agree on the amount to request from department and college and enter these requests on the form. Note that to be eligible to receive college funds, the faculty supervisor and the department must commit an amount that is at least what is requested from the college (1:1:1 match).
- Student submits ERGP Travel Funding Request Form to IMSE department office. Department head will then approve or reject the department request.
- Student submits scanned pdf copy of updated ERGP Travel Funding Request Form, notification from Graduate Student Council, and confirmation of conference presentation acceptance by email to faculty advisor, department head, and College of Engineering Research and Graduate Programs Office (firstname.lastname@example.org).
- Within two weeks of completion of travel, the student submits a trip report to the faculty supervisor. This report must be approved by the faculty supervisor and then subsequently submitted to the IMSE department head.
- Within two weeks of completion of travel, the student submits necessary documentation of expenses for reimbursement to department and university offices. The IMSE department will not process reimbursement until the trip report has been approved by both the faculty supervisor and the IMSE department head.
Annual Progress Review
All IMSE graduate students are required to complete an annual progress review, as per the KSU Graduate Handbook Chapter 1.E. The review’s purpose is to support timely degree completion and professional development. In the case of funded students, the review also is submitted to the Department Head to support decisions about GRA and GTA positions for the upcoming year. Reviews will be maintained by the IMSE Department as part of the student’s academic record.
All Ph.D. students, M.S. students who received any funding (from the IMSE department or on an IMSE faculty member’s project) in the previous academic year, and M.S. students who wish to be considered for funding in the upcoming academic year should complete the following form on or before April 15 and send it to IMSE@ksu.edu:
MEM, MSOR, and MSIE students who received no funding from the IMSE department or an IMSE faculty member’s project in the previous year and who do not wish to be considered for funding in the upcoming year should complete the following form on or before May 1 and send it to IMSE@ksu.edu:
A student who does not complete the annual review in a timely manner will have an enrollment hold placed on his/her account, and the major professor will report that the student has failed to make satisfactory process toward the degree. A completed report and consultation with the major professor are required to remove the hold.
Ph.D. students and M.S. students completing a thesis are encouraged to give poster presentations of their research at a campus research forum or a technical conference. Students interested in poster presentation should obtain permission from their major professor to do so. The IMSE department will potentially cover the printing cost of one poster per year (not to exceed $150) for each student.
GRA/GTA vacation funding policy
Graduate students appointed as Research Assistants (GRA) or Teaching Assistants (GTA) do not have paid leave. Students are paid for their work on campus and are not paid during vacation, travel home, or any other leave not related to their work. Other arrangements must be made with the research advisor for GRAs. Each individual on a GRA or GTA appointment who will not be on campus during periods when the university is open must notify the IMSE office and his/her faculty supervisor.
Effective Spring 2017